Board meetings can be tricky for any founder or management team that is required to regularly have these series of meetings. Board meetings aren't the same with regular meetings because the audience are the important stakeholders who are certainly expected to provide expertise advice and are usually busy people (not having much time).
Define a Clear Agenda
It is important for you as the meeting leader to decide what will be discussed thoroughly at the board meeting. You can contact the stakeholders (e.g. investors, commissioners et al) and have a short 15 minute chat to know the concerns or things you want to add as an agenda. After gathering concerns, you can redefine the most effective agenda for all potential audiences.
Submit Any Important Report Maximum D-1
Do not spend too much valuable time at the board meeting to discuss the details of the report one by one. Maximize meeting time to discuss strategic matters by sending the detail report one day before the board meeting. The goal is that all audiences can digest further and prepare questions related to your company's progress report.
Arrange the Communication Flow at Board Meeting
Make sure you are in control during the meeting by limiting if there is a discussion about topic that is out of topic/agenda and/or the topics that are not too important to be discussed in the audiences forum. It's not saying that the board meeting should run really serious and rigid. Rather, you can still carry with a warm communication style but need to emphasize the professional impression hence every audience will respect the agenda that has been declared beforehand.
Prepare an Easy to Understand Slide Presentation
Try to equip yourself with easy to understand presentation slides. Design factor is very influential to make the audience stay focused with the presentation of the presentation. Maximize the use of images or graphics rather than words. Contact the DoctorSlide team further to help you prepare a stunning presentation!
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Disclaimer: this article originated written in Bahasa and being translated using Google Translate hence please understand if there's any mistake of tenses and/or misunderstanding that occurred. Thank you for reading!